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Terms of Service

Last Updated: October 25, 2025

IMPORTANT: These Terms of Service contain binding legal obligations, including limitation of liability and dispute resolution provisions. Please read them carefully before using our Services.

1. Agreement to Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you ("you," "your," or "User") and EHR Management ("we," "us," "our," or "Company") regarding your use of EquityGuard: Intersect™, ehrmanagement.com, and all related services (collectively, the "Services").

By accessing or using our Services, you agree to be bound by these Terms. If you do not agree, you must not use our Services.

1.1 Eligibility

You must be:

1.2 Business Use

Our Services are intended for business and professional use only. By using our Services, you represent that you are acting in a professional or business capacity.

2. Account Registration and Security

2.1 Account Creation

To access certain features, you must create an account. You agree to:

2.2 Account Termination

We reserve the right to suspend or terminate your account if:

3. Services and Products

3.1 Product Tiers

Executive Whitepaper ($97 one-time)

Knowledge Base ($997 one-time)

Software Platform ($3,500/month)

Enterprise Solutions (Custom Pricing)

3.2 Service Modifications

We reserve the right to:

4. Payment Terms

4.1 Pricing and Fees

4.2 Payment Methods

We accept:

4.3 Subscription Billing

For Software Platform subscriptions:

4.4 Failed Payments

If payment fails:

5. Refund Policy

5.1 Executive Whitepaper

5.2 Knowledge Base

5.3 Software Platform

5.4 Refund Process

To request a refund:

6. Intellectual Property Rights

6.1 Our Ownership

We own all rights to:

6.2 Your License

We grant you a limited, non-exclusive, non-transferable license to:

You MAY NOT:

6.3 Your Data Ownership

You retain ownership of all HR data you upload. We claim no ownership rights to your data.

7. User Responsibilities and Prohibited Conduct

7.1 Acceptable Use

You agree to use our Services only for lawful purposes and in accordance with these Terms.

7.2 Prohibited Activities

You must NOT:

8. Data Processing and Privacy

8.1 Privacy Policy

Our collection and use of personal information is described in our Privacy Policy, which is incorporated into these Terms.

8.2 Data Processing Agreement (Software Platform)

For Software Platform customers uploading HR data:

You are the Data Controller:

We are the Data Processor:

8.3 Data Security

We implement industry-standard security measures, but we cannot guarantee absolute security. You acknowledge that you use our Services at your own risk.

9. Disclaimers and Warranties

9.1 Service Availability

We strive for 99.9% uptime but do not guarantee uninterrupted service. We are not liable for:

9.2 "AS IS" Disclaimer

THE SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

  • Warranties of merchantability
  • Fitness for a particular purpose
  • Non-infringement
  • Accuracy or completeness of content
  • Error-free or uninterrupted operation

9.3 Not Legal Advice

IMPORTANT: Our Services provide compliance monitoring tools and educational materials. They do NOT constitute legal advice. You should consult with qualified employment counsel for legal guidance specific to your situation.

9.4 Results Disclaimer

We do not guarantee that use of our Services will:

10. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

IN NO EVENT SHALL EHR MANAGEMENT, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AFFILIATES BE LIABLE FOR:

  • Indirect, incidental, special, consequential, or punitive damages
  • Loss of profits, revenue, data, or business opportunities
  • Cost of substitute goods or services
  • Business interruption

WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL LIABILITY SHALL NOT EXCEED THE GREATER OF:

  • $100, OR
  • The amount you paid us in the 12 months preceding the claim

10.1 Exceptions

Some jurisdictions do not allow limitation of liability for personal injury or certain other damages. In such jurisdictions, our liability is limited to the extent permitted by law.

11. Indemnification

You agree to indemnify, defend, and hold harmless EHR Management and its officers, directors, employees, and affiliates from any claims, damages, losses, liabilities, and expenses (including attorney's fees) arising from:

12. Dispute Resolution

12.1 Informal Resolution

Before filing a claim, you agree to contact us at compliance@ehrmanagement.com to attempt informal resolution.

12.2 Binding Arbitration

If informal resolution fails, disputes will be resolved through binding arbitration:

12.3 Class Action Waiver

YOU AGREE THAT DISPUTES WILL BE RESOLVED ON AN INDIVIDUAL BASIS ONLY. YOU WAIVE ANY RIGHT TO PARTICIPATE IN CLASS ACTIONS OR CLASS-WIDE ARBITRATION.

12.4 Exceptions

Either party may seek injunctive relief in court for:

13. Governing Law and Jurisdiction

These Terms are governed by the laws of [Your State], United States, without regard to conflict of law principles.

To the extent arbitration does not apply, you agree to exclusive jurisdiction in the state and federal courts located in [Your County, State].

14. Termination

14.1 Termination by You

You may terminate your account at any time by:

14.2 Termination by Us

We may terminate or suspend your account immediately if:

14.3 Effect of Termination

Upon termination:

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and EHR Management.

15.2 Severability

If any provision is found unenforceable, the remaining provisions remain in effect.

15.3 Waiver

Our failure to enforce any right or provision does not constitute a waiver of that right.

15.4 Assignment

You may not assign these Terms without our consent. We may assign our rights and obligations without restriction.

15.5 Force Majeure

We are not liable for delays or failures caused by circumstances beyond our reasonable control, including:

15.6 Amendments

We may modify these Terms at any time. Material changes will be communicated via:

Continued use after changes constitutes acceptance.

15.7 Contact for Legal Notices

Legal notices must be sent to:

16. Contact Information

Questions about these Terms?

EHR Management
Attn: Legal Department
Email: legal@ehrmanagement.com
General Inquiries: compliance@ehrmanagement.com
Website: ehrmanagement.com

17. Acknowledgment

BY USING OUR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF SERVICE.